Notice of race

Hamilton Island Yacht Club is the organising authority for Audi Hamilton Island Race Week, and officially invites entries from owners and charters of suitable boats to take part.

Audi Hamilton Island Race Week - Notice of Race 2014

1. Invitation

The Hamilton Island Yacht Club Inc (HIYC), as the organising authority, invites entries from owners and charterers of suitable boats to race on the waters of the Whitsunday Passage and surrounding waters between 17th August and 23rd August 2014.

2. Rules

2.1 The races will be governed by the rules as defined in the 2013 – 2016 Racing Rules of Sailing (RRS) of the International Sailing Federation (ISAF), Special Regulations of Yachting Australia (YA), the 2014 IRC rule (parts A, B & C) where applicable, the class rules for any one design classes where applicable, all as modified by the Sailing Instructions.

2.2 Amendments made to this Notice-of-Race prior to 16th August 2014 will be published on the event web site (www.hamiltonislandraceweek.com.au), and details of amendments made after that date will be posted on the Regatta Notice Board at Race headquarters, HIYC.

2.3 A National Jury constituted as specified in RRS with RRS 70.5 will be appointed. The Jury’s decisions will be final, in accordance with RRS 70.5.  A mediation procedure as detailed in the Sailing Instructions may be offered for protests involving an alleged breach of RRS Part 2.

2.4 RRS 55 is amended adding the following sentence to the rule: 'However, discarding cotton, wool or any other biodegradable material when setting a sail is permitted.'

2.5 Boats not racing in an IRC Class shall request permission from the Race Committee to use movable and/or variable ballast for the purpose of increasing stability. Any such request must be accompanied by full details of the system involved, and any such system will be taken into account in establishing the yacht's handicap. Stored power may be used for the operation of movable ballast systems. Rules 51 and 52 are modified to the extent required by this paragraph.

2.6 For the purpose of IRC Rules 21.1.5 (d) and (e) this regatta is on consecutive days and the sails on board shall remain the same.

2.7 IRC Rule 22.4.2 is deleted and replaced by: “The maximum total weight of crew in kilograms that may sail aboard a boat shall not exceed the product of the Crew Number printed on her certificate multiplied by 85. There is no maximum number of crew.

In the case of a boat rated as a One-Design, and when her IRC crew limitation exceeds her One-design Class crew limitation, a boat shall comply with her One - Design Class rules. There shall be no restriction on crew changes.

2.8 Unless in use, no part of any anchor may project forward of the bow at any time whilst racing.

2.9 The owner and skipper of all boats shall ensure that no entities form unauthorised associations between themselves (and their products or services) and the event (otherwise known as "ambush marketing") or any “hijack signage” is carried out by or on behalf of themselves or their sponsors with reference to the event and that nothing else is done which might undermine the event, the rights of the event sponsor, or any other sponsor or participant in the event.

2.10 Boats shall not use 3G/4G Boosters or Signal Repeaters at any time including when not racing.

3. Classes & Handicaps

3.1 The event will be handicapped in the following classes or as determined under NoR 3.2

Class Handicap System
IRC Racing IRC
IRC Passage IRC
Performance Racing Performance Handicap System (PHS)
Cruising Performance Handicap System (PHS)
Non-Spinnaker Performance Handicap System (PHS)
MacConaghy 38 Class Scratch (No Handicaps)
Melges 32 Class Scratch (No Handicaps)
Multihull Racing Performance Handicap (PHS) based on OMR
Multihull Cruising Performance Handicap System (PHS)

3.2 The organising authority may alter, amalgamate or divide any class and may add classes as required. The organising authority may cancel any class if fewer than seven entries have been received by the closing date.  In this event, boats that have entered will have the option of transferring to another class (if eligible) or having their entry fee refunded.

3.3. Handicaps (TCC) for IRC Classes will be obtained from IRC rating certificates.  One Design Classes will compete off scratch without handicaps.  For all other classes, handicaps will be issued by Hamilton Island Yacht Club Handicap Committee and will not be grounds for redress (alters RRS 60.1 and 62).

3.4 South Pacific Trophy Team Series - 3.4.1 There will be an International Team Series for the South Pacific Trophy concurrent with Audi Hamilton Island Race Week 2014.

A two boat National Team may be entered into the South Pacific Trophy Series.

3.4.2    Each Nation may only enter one team.  A team will consist of one boat from IRC Racing with a TCC 1.16 and above, and one boat from IRC Racing with a TCC below 1.16.   

3.4.3    At least 40% (rounded up e.g. a crew of 9 = 4) of the crew of each boat on board in any race will comprise individuals who are Nationals of the country of the relevant team or individuals who have since 1st August 2012 had their principal residence in that country or individuals who were born in that country.  Proof of Nationality, residence or birth may be required.

3.4.4    The South Pacific Trophy Teams Series will be scored on each Team’s boats’ best eight races.

3.5 The “Hitchhiker” Trophy Team Series

3.5.1    The “Hitchhiker” Trophy will be a State Team Series concurrent with Audi Hamilton Island Race Week 2014. A two boat State team may be entered into the “Hitchhiker” Trophy Series.

3.5.2    Each State may enter a maximum of two teams.  A team will consist of one boat from IRC Racing with a TCC 1.16 and above, and one boat from IRC Racing with a TCC below 1.16.

3.5.3    The “Hitchhiker” Trophy Teams Series will be scored on each Team’s boats’ best eight races.

4. Eligibility and Classes

4.1 IRC Racing Class boats shall hold a valid IRC 2014 rating certificate at the time of the races and have a TCC of greater than 0.980. Boats shall submit a copy of their certificate at registration.  No alteration to the certificate will be permitted after that time except as a result of a rating protest, or to correct rating errors.  IRC Racing Class will sail a mixture of passage races and windward/leeward races.

4.2 IRC Passage boats shall hold a valid IRC 2014 rating certificate at the time of the races.  Boats will have a maximum Hull Factor of 10.6 and be fitted out to cruising standards. The Race Committee may accept boats that fall outside these criteria and may relocate or reject boats that do not meet the spirit and intention of this Class.  IRC Passage Class will sail passage races with islands as course marks.

4.3 McConaghy 38 Class will have a current Class One Design Certificate.  McConaghy 38 Class will sail a mixture of passage races and windward/leeward races.

4.5 Melges 32 Class will have a current Class One Design Certificate.  Melges 32 Class Classes will sail a mixture of passage races and windward/leeward races.

4.6 Performance Racing Class will be less than 30 mtrs LOA and will be handicapped by the HIYC Handicap Committees.  Performance Racing Class will sail predominately passage races.

4.7 Cruising Classshall be fitted out to comfortable cruising standards and will typically not have working sails of custom built modern exotic construction unless the race committee grants dispensation. Boats shall advise the Race Committee at the time of entry of the sails carried aboard and their material construction.  Any boats found to be stripped or lightened shall be subject to a penalty.  The Race Committee will consider written applications for inclusion of boats that may not otherwise meet the spirit and intention of the class, giving details of the boat and the reasons for consideration.  Applications based on crew criteria alone will not be considered.  Cruising Class will sail passage races with islands as course marks.

4.8 Non–Spinnaker Class will be the same requirements as for Cruising Class, but boats shall sail with a main and jib only. A jib is defined as a headsail with the entire luff of the sail attached along the headstay. A reaching strut/whisker pole may be used with one end attached to the mast in accordance with RRS 50.2.  Non-Spinnaker Class will sail passage races with islands as course marks.

4.9 Multihull Racing Class will be racing orientated Multihull boats and will be handicapped by the HIYC Handicap Committee based on the Offshore Multihull Rule (OMR) ratings.  Multihull Racing Class will sail passage races with islands as course marks.

4.10 Multihull Cruising Class will be fitted out to comfortable cruising standards and will typically not have working sails of custom built modern exotic construction unless the race committee grants dispensation.  Boats will be handicapped by the HIYC Handicap Committees.  The Race Committee will consider written applications for inclusion of boats that may not otherwise meet the spirit and intention of the class, giving details of the boat and the reasons for consideration.  Applications based on crew criteria alone will not be considered.  Multihulls Cruising Class will sail passage races with islands as course marks.

4.11 Boats not having sail numbers are required to carry identification numbers on the hull which will be provided by the Race Committee. 

4.12 Further information on the type of racing offered in the above classes can be found under the “Which Class for me” tab on the event website.

5. Safety

5.1 Melges 32 Class: The safety regulation will be Special Regulations Part 1 for Category 6 races with the addition of; a VHF radio is required in accordance with YA SR Part 1 3.25. A handheld VHF radio may be used as per YA SR Part I 3.25.4 .

5.1 All other Classes:  The safety regulations will be YA Special Regulations Part 1 for Category 5 races.

6. Schedule of Events

Date Class Event
Friday 1st Aug All Classes Entries close
Friday 15th Aug All Classes Registration – 1300 hrs to 1700 hrs.
Saturday 16th Aug All Classes Registration – 1000 hrs to 1700 hrs.
Sunday 17th Aug    All Classes Short Around-the-Islands race
Monday 18th Aug  IRC Racing Classes
Melges 32 Class & McConaghy 38 Class
All other Classes
W/L Courses (up to 3 races)
W/L Courses (up to 4 races)
Short Around-the-Islands race
Tuesday 19th Aug Melges 32 Class & McConaghy 38 Class
IRC Racing Divs A & B
Performance Racing, IRC Passage Div 1 & Multihull Racing
All other Classes
W/L Courses (up to 4 races)
Club Marine Classic Long race
Medium Distance race
Short Around-the-Islands race
Wednesday 20th  Aug All Classes Lay day - Shore side activities
Thursday 21st Aug IRC Racing Classes & McConaghy 38 Class
All other Classes
W/L Courses (up to 3 races)
Short Around-the-Islands race
Friday 22nd Aug Performance Racing Classes
All Other Classes
W/L Courses (up to 2 races)
Short Around-the-Islands race
Saturday 23rd Aug All Classes
Presentation of Trophies
Short Around-the-Islands race

The Race Committee may make changes to this schedule at any time.

7. Registration

All boats are required to complete Registration at the Regatta Office between 1300-1700 hrs on Friday 15th or between 1000-1700 hrs Saturday 16th August 2014.   All IRC boats shall submit a copy of their IRC certificate at registration.

8. Entries

8.1  Entries to be made electronically through the event web site no later than 2nd August 2014.  Entries lodged after 2nd August 2014 may be accepted at the discretion of the Race Committee.

Boat Size Entry Fee
Boats up to 8.0m LOA AU$275.00
8.0m - 12.0m LOA AU$730.00
12.0m - 14.0m LOA AU$845.00
14.0m-16.0m LOA AU$960.00
16.0m-18.0m LOA AU$1075.00
18.0m -  24.5m LOA AU$1350.00
Over 24.5m LOA AU$2750.00

9. Sailing Instructions

It is the intention to have the Sailing Instructions available on the event web site from Monday 4th August. Printed copies will be provided to all competitors on registration at the Regatta Office.

10. Scoring System

The scoring system will be the Low Point System, RRS Appendix A except if there are four or less races sailed for a class or division then all races will count.  One race will constitute a series.

Class Number of scheduled races
 Races
IRC Racing 9
IRC Passage 6
Performance Racing Class 7
Cruising Classes 6
Non-Spinnaker Class 6
McConaghy 38 Class 12
Melges 32 Class Gold Cup 7
Melges 32 Passage 4
Multihull Racing Class 6
Multihull Cruising Class 6

11. Conditions of Entry

11.1 By lodging an entry, the owner/charterer agrees to be bound by all the rules and conditions of the races.

11.2 By lodging an entry, the owner/charterer acknowledges the possibility of and accepts the risks associated with (a) the perils of the sea; (b) the seaworthiness or otherwise of any yacht participating in Audi Hamilton Island Race Week 2014; (c) the participation, including negligent participation, by all persons in Audi Hamilton Island Race Week 2014, including participation as owner, charterer, crew person, official, race organiser or otherwise; (d) the defaults, acts and omissions, of Hamilton Island Yacht Club Inc. and its officers, and the crews of all boats.

11.3 By lodging an entry, the owner/charterer acknowledges and accepts that Hamilton Island Yacht Club Inc. (a) does not and cannot control, diminish or affect the perils of the sea; (b) does not certify, or carry out inspections with respect to the seaworthiness or suitability to race of any yacht; (c) is not in a position to provide advice, assistance or support to boats and crews during the course of a race.

11.4 By lodging an entry, the owner/charterer agrees that (a) he/she will ensure that the entered yacht is covered by suitable legal liability insurance of at least AU$10,000,000 (or foreign currency equivalent), valid for racing, and current for the duration of Audi Hamilton Island Race Week 2014; (b) notwithstanding the above insurance requirement, he/she acknowledges that the yacht need not furnish proof of this cover.

11.5 By lodging an entry, the owner/charterer agrees that: (a) it is a fundamental condition of entry that he/she releases, holds harmless and indemnifies Hamilton Island Yacht Club Inc., its office bearers, servants, agents and members and the sponsors of Audi Hamilton Island Race Week 2014 from all liability any of those persons has to the owner/charterer or any crew member on the owner/charterer's yacht, or to any person claiming through or under any such person arising from loss or damage howsoever caused, including negligent act or omission, arising out of or relating to: (i) participation by the owner/charterer's yacht or any other yacht in a race; (ii) the conduct or course of the race in any respect including, without limitation, any act or omission (whether reasonably foreseeable or not) causing or relating to loss of or damage to any yacht or the death or injury of any person; or (iii) any of the matters referred to in the paragraphs above; (b) participation by the yacht and by the crew in Audi Hamilton Island Race Week 2014 is agreed by Hamilton Island Yacht Club Inc. on the basis that participation is entirely at the risk of the owner/charterer and each member of the crew on the owner/charterer's yacht; (c) the owner/charterer will provide each crew member or proposed crew member with a copy of the Entry Form including these Conditions of Entry.

11.6 By lodging an entry, the owner/charterer gives absolute right and permission for any photographs and/or video footage of the boat and crew to be published in any media for any editorial, publicity or advertising purposes.

11.7 Yacht owners, skippers and crew should be aware that there may be uncharted obstacles under the waters on which races are held. Such uncharted obstacles include reefs, bomboras and rocks which could be a danger to yachts and crews. Hamilton Island Yacht Club Inc. accepts no responsibility for any damage to or loss of any yacht or for injury to or death of any crew person which may occur as a result of a collision with any underwater obstacle. All participants compete in races at their own risk

12. Prizes and Trophies

Trophies will be awarded to 1st, 2nd and 3rd place overall in each Class. Prizes will be awarded for 1st, 2nd and 3rd on corrected time in each race for each Class or 1st, 2nd and 3rd for scratch classes. Trophies for the overall pointscore in each class will be presented at a ceremony on the evening of Saturday 23rd August 2014.  Prizes for each day's racing will be presented as soon as practicable after racing each day.

13. Internet Site

The event web site for Audi Hamilton Island Race Week 2014 is located at www.hamiltonislandraceweek.com.au and information regarding the event may be obtained from this site. Entrants are advised to check the site periodically in order to keep up to date with the latest information.

14. Mooring Arrangement & Support Facilities

Moorings for competing boats in the harbour at Hamilton Island will be available for the period 13th August – 25th August at no charge. It is a condition of entry that boats must moor in accordance with the directions of the Harbour Master. Boats not participating in the races will be charged normal berthing rates.  Some boats may be required to moor in Dent Passage due to size restrictions.

Boats wishing to arrive before 13th August and/or leave after 25th August should contact the Marina Office on 07 4946 8353 to book a berth for the extra days. This should be done as soon as possible, as demand for the marina immediately before and after Race Week is exceptionally heavy and a berth may not be available.

The following tradesmen and facilities will be available during the series should they be required: Sailmaker - Rigger & chandler - Diesel engineer - Shipwright - Slipping facilities - Storage areas for cruising equipment - Supermarket, bakery, deli, etc. - Laundromat - Wespac Bank with ATM - Post Office and public telephones - 24 hour medical service - All resort facilities, buggy hire, etc.

For Further Details

Contact the Regatta Director direct: Denis Thompson Phone: 0417 686 640 or Email: info@hamiltonislandraceweek.com.au